>> Direct Report to : Department Manager (Thai)
>> Working Office : Company's Language Center (Internal Training Center)
>> Mainly Support, Assist, Interpret, Translation, and Coordinate between...
[External] : Company's management level and Japanese Business Partners in Japan
[Internal] : Japanese (Foreign Instructors) and employees in the company
[External]
・Responsible for coordinating, following up and interpreting in Japanese language between company's management level and business partners in Japan.
・Go to business trip with managers or supervisors.
・Other Japanese language related tasks as assigned.
[Internal]
・Collaborate with language instructors to coordinate class schedules and ensure timely program delivery.
・Monitor and manage course registrations, ensuring accurate records of student enrollment.
・Assist in the development and implementation of language programs and curriculum improvements.
・Act as a primary point of contact for students, addressing inquiries, providing information, and offering assistance as needed.
・Coordinate student assessments, track progress, and provide feedback to instructors for continuous improvement.
・Oversee the procurement and organization of language learning materials, textbooks, and resources.
・Ensure proper maintenance of language center facilities and equipment.
・Plan and coordinate language-related events, workshops, and cultural activities.
・Collaborate with marketing and outreach teams to promote language programs and events.
・Manage administrative tasks, including record-keeping, report generation, and data analysis.
・Assist in preparing budgets and tracking expenditures related to language center activities.
・Implement and monitor quality assurance measures to uphold the standards of language education.
・Gather feedback from students and instructors to identify areas for improvement.
・Organize and administer proficiency tests for both Japanese and English languages.
・Evaluate test results and provide recommendations for further learning strategies.
- To control the month-end and year-end closing transactions and operations (including AR, AP, GL, Costing, Fixed Assets, TAX, VAT, WHT, CIT)
- To ensure financial reporting are timely, accurately complete and complying with local accounting standards.
- To Review all account reconciliations and ensure pending are followed-up.
- To control the cash flow transactions.
- To handle payroll software and prepare payroll sheet including social. security, provident fund and personal income tax of employees.
- To monitor the exchange rate booking and prepare outwards remittances transactions.
- To handle e-payment system.
- To prepare and coordinate for the external auditor, Revenue Department and others.
- Handle sales support function, sales document (custom invoice, packing list, BL, etc..)
- Contact with forwarders to ensure the proper shipment of goods
- Delivery control
- Cooperate with Head office in Japan and the related party for Import/Export issues regarding orders, document submission and inquiries from internal corporate transfers
- Other tasks as assigned
- Verification payroll results.
- Verification various tax calculations.
- Manage the job schedules and process of subordinates.
- Manage external procedures of correspondence with government offices, etc.
- Manage all internal events.
- Participation in committee of welfare, safety ISO, etc.
- Manage all general affairs (maid, gardener, driver, etc.)
- Report to manager on all of the above task
- Translate various report documents including production line (Thai-Japanese, Japanese-Thai)
- Translate during meetings or training in production department
- Coordinate between Thai people and Japanese people
- Other as assigned
• Clinic reception and medical interpretation
• Assisting and guiding patients
• Providing support for medical interpretation(Onsite, Online)
• Performing various administrative tasks necessary for clinic operations
• Joining One-month training period provided
• Other related jobs
-Handle BOI implementation and operation process
- Handle import-export (air, shipping, and transpiration)
-To propose for approval of raw materials, machines, equipment, and parts for BOI.
-Proposing approval of investment project/ addition/ revision/ deduction/ updating data of BOI.
-To offer for revision approval of formulas/ account of stock.
-To offer for revision/ addition of machines list.
-To propose for getting approval of leasing/ sale/ rental / transfer/ transfer receive/ destroy of machine.
-To coordinate with Shipping companies/ Customs/Department of Foreign Trade/ Investor Club Association (IC) and related organization
-Other BOI related tasks as assigned.
1. Support of Japanese in coordination, administration and etc.
2. Interpret Thai and Japanese to support communication between Japanese and Thai colleagues.
3. Attend meetings and take minutes in both Japanese and Thai.
4. Translate documents between Japanese and Thai.
• Responsible for documentation for department business including controlling stock, arranging logistics and operation, import and export business, also input the data and monitor all internal procedures related to department businesses to achieve Department target. In addition, he/she has to support GM/AGM/Salesperson for business operations.
• Precisely prepare documents (sale contract, purchase contract, purchase order, delivery order, all related shipping documents, tax invoice, etc.)
• Contact customers/suppliers/vendors to arrange materials delivery. Inform delivery schedule to customer. Follow up shipping documents from a supplier and send to the customer. Keep a record of shipment/delivery and make a proper report once required.
• Check customer's payment and prepare payment to suppliers/vendors. Report to sales PIC if any problem. Always keep monitoring overdue, over-credit and inventory positions.
• Control stock business operation. Check inventory, customer’s forecast/order/delivery. Take care of all necessary import/export clearance procedures. Negotiate with warehouse and logistic agents for all shipment arrangements and expenses.
• Interpreting conversations from Japanese to Thai in the meeting for the accounting & admin department and translating import & export documents (80%)
• Handling general admin tasks in the admin department such as preparing documents to apply for visas and Work permits to support the Japanese expats (20%)
• Support for the execution and assignment from the Sales team with good communication and cooperation.
• Sales support for the execution after the business conclusion to delivery by assignment from the Sthe ales team with good communications.
• Handling the documentation task i.e. Issuing Purchase and /or Sales Contracts, Invoices, Debit Notes, shipping documents for import products, etc.
• Timely and precisely manage the routine workflow; payments (A/R and A/P), Workflows (Customs Clearance/delivery).
• Well communicating with the related parties, internal (back office) and external organizations (customers, vendors, related Gov't offices).
• Provide and arrange the reports needed by the Sales team and management i.e. market reports, etc. Perform the assignment as per the requirement from Division Management.
• Prepare sales reports for meetings and generate Monthly report
• Interpret during the meeting ( Thai-Japanese and vice versa)
• Support the Trainer and Sales team by translating training documents & emails or preparing documents for meetings, etc.
• Sale team working time & shift checking. And sales team expense checking.
• Support On-counter activity such as data generation, GWP stock check, etc.
- Occasional perform as a Translator or communication support between Japanese Managements and customers
- Sometimes may also perform as a Translator in reading or writing as per business assignment, e.g., e-mail, quotations, etc..
- Coordinate with all concerned party(ies) to get the cost to provide a quotation to customers
- Coordinate with related party(ies) to support customer requirements, including solving problem, implementation, and all logistics services responsibilities
- Follow up with customers and overseas inquiry(ies), e.g., shipment status, delivery process, related documents, billing, claim, and other requirements (if any)
- Assist the Sales team in coordinating customer’s orders and ensuring timely delivery
- Monitor daily e-mails and business requirements from internal and external parties
- Occasional monitor cargo movement and give advice to Operation Team for smooth cargo handling
- Maintain and develop business relationships with new and existing customers
- Other responsibilities as per Company/Manager’s Assignment
- Support Japanese Manager
- Occasional perform as a Translator or communication support between Japanese Manager and customers
- Perform as a Translator in reading or writing as per business assignment, e.g., e-mail, quotations, etc..
- Coordinate with all concerned party(ies) to get the cost to provide a quotation to customers
- Coordinate with related party(ies) to support customer requirements, including solving problem, implementation, and all logistics services responsibilities
- Follow up with customers and overseas inquiry(ies), e.g., shipment status, delivery process, related documents, billing, claim, and other requirements (if any)
- Assist the Sales and own team members in coordinating customer’s orders and ensuring timely delivery
- Monitor daily e-mails and business requirements from internal and external parties
- Monitor cargo movement and give advice to Operation Team for smooth cargo handling
- Maintain and develop business relationships with new and existing customers
- Other responsibilities as per Company/Manager’s Assignment
• Cost and cash management i.e. issue PO for subsidiary materials and outsource services , also Tax payments with Banking systems
• Making Import and export documents for outsourcing Shipping / Forwarding companies
• Invoice PL BL and Tax invoice for Sales / Issue PO and payments for ingredients + stock inventory administration for in-and-out.
• Preparing Accounting documents for outsourcing Audit / Accounting company records
• Administrative matters to the above, such as documentation / filing and data inputs for reportings, administration of contracts and government licenses for our business run smoothly
• Any other related jobs
1.ทำงานในส่วนของ Maintenance ได้
2.เป็นล่ามในทุกการประชุมที่มีชาวต่างชาติเข้าร่วม
3.ทำงานอื่นที่ได้รับมอบหมายจากผู้บริหารชาวญี่ปุ่น
4.ผู้ช่วยและประสานงานกับผู้จัดการโรงงาน (สัญชาติญี่ปุ่น)แปลงานต่าง ๆ (ภาษาญี่ปุ่น)
1. Able to work in the maintenance section
2. Be an interpreter in every meeting attended by foreigners
3. Do other tasks assigned by Japanese executives.
4.Assistant and coordinating with the factory manager (Japanese nationality)Translation work (Japanese)
• als and order special products in timely manner with the lowest cost
• Coordinate vendor activity and negotiation
• Issue purchase or Purchase mate riders and changes
• Confirm and follow up on a delivery schedule with vendors
• Verify accuracy of purchasing records
• Maintain accurate purchase order prices and vendor cataloging
• Evaluate existing and potential suppliers; recommend and implement changes in suppliers
• Assist in the preparation and management of the departmental budget
• Other duties/responsibilities as assigned
• Manage and monitor Sales admin team targets by identifying the targets gap and ensuring that team members achieve the individual and team targets as well as finding preventive solutions against the target gap.
• Maintain good relationships with internal and external clients to gain long-term business partnerships.
• Act as a mentor for team members to ensure they perform their tasks efficiently.
• Review, validate, and approve documents from team members before sending them to the relevant parties.
• Other related jobs