▽Admin Tasks
• Submit documents and communicate with the outsourcing company, suppliers and related company (VISA/WP, Government etc.)
• Provides office support to either an individual or team and is vital for the smooth-running of a business. Support Japanese and staff in terms of booking hotel, golf, airline tickets, rental car, etc.
• Organize and schedule meetings and events
• Manage the office related issue, follow instruction from boss , keep records and reports up to date
• Conduct and organize administrative duties.
• Help maintain the budget plan (compare price, negotiate, control cost)
• General office management such as ordering office sundry, including answering phones, preparing and checking documents
▽HR Tasks
• Manage attendance record /OT/ leave /staff record
• Communicate with recruit agents and candidates (Preparing job descriptions, advertising vacant positions)
• Managing every aspect of the employment process, including, orientation, and training of new staff members
• Be the internal contact person about labor issues
▽Other tasks as assigned
• To support the Manager and Director.
- Prepare training and personnel development plans
- Responsible for Visa & Work permit for the foreigner staff (Japanese)
- Handle coordinator about annual health-check
- Keep up-to-date with new labor laws to inform all employees in the organization
- Update the company's rules and regulations to avoid conflict with the labor laws
- Prepare salary, bonus, time attendant reports
- Check tax works (Form Por Ngor Dor 1, Por Ngor Dor 1 Kor, Por Ngor Dor 91 for foreigners)
- Provide advice on provident fund, welfare, compensation, performance evaluation, special performance awards and labor laws to employees in the organization
- Handle Recruitment process and arrange the interview process
- Responsible for orientation for the new employees
- Control internal HR department expenses within the company's budget
- Organize New Year's parties, welcome, farewell parties and company trip
- Be the center for informing employees of all branches
- Coordinate with HR and administration departments of all branches (Bangkok, Chonburi and Ayutthaya branch)
- Be the company's representative in attending seminars and other events
- Control employees’ behavior to behave appropriately and not against the company rules including dress code
- Handle the number of annual employee’s uniforms
- Take care of the educational loan (deduct employee salaries to send taxes)
- other duties as assigned
• Male/Female, age 37 - 45 years old
• Bachelor's Degree or higher in Accountancy.
• Experience over 10 years and at least 5 years in a management role. (Senior accountant, Chief Accountant or Manager in large-scale, multinational (with over 1,000 employees) or Japanese manufacturing would be an advantage)
• Plan and execute training and team development activities if applicable
• Experienced managing a team of 5 - 10 members
• Intermediate level or above in English is required.
• Japanese communication skills and CPD holder would be specially considered
•Provide team support, resolution of complex issues, definition of standards and approaches, planning, and internal/external client relationship management.
• Goal-oriented individual with strong time and task management
• Organized and methodical person with a logical approach to addressing issues and strong analytical skills
• Positive approach in supporting Customer & company needs
• Ability to solve urgent matters and work under pressure
• Ability to impose a proactive spirit in the team
• Proficient in MS Office and an ERP system (AS400 or SAP) and good skill in using Excel programme
• Verify calculations, allocations, etc. and check or obtain information for incorrect or incomplete documents
• No Job Hopper (staying in one company at least 2 years or longer)
Monitoring and coaching legal staffs, including liaising between the legal department and other departments
Check and Draft correspondence, lengthy, complex commercial agreements and legal documents
Draft legal opinion and guidelines or any other policies
Scrutinize legislation related to responsibilities
Dealing with requests for legal opinions
Analyze legislation and provide recommendation for appropriate interventions
Typing of correspondence, commercial agreements and legal documents
Liaising with domestic and international contacts
Organize and coordinate internal and external meetings
Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meetings
Handling confidential correspondence and information
Coordinating legal meetings
Responding directly to queries.
Tracking and collating instructions received
Systematic filing and labeling of files preparing and maintaining a comprehensive database of all current and archived files
Collating contacts list and update regularly
Managing and updating contract database
• Have knowledge of the principles of cost accounting
• Collect and organize cost data properly
• Prepare monthly cost sheet
• Able to make analytical data
• Manage job duty under the strict time frame
• Skillful in activity-based costing for both fixed and variable costs in relation to the overall direct cost of each product line
• Other job duties as assigned