• Recruitment: Receive job requirements, deal with recruitment agencies, screen and interview candidates, including handling the payment for recruitment agencies. Prepare employment and renewal contracts.
• Work Permit & Visa: Handle work permit and visa documentation and related procedures, including processing at the immigration office.
• Training: Organise and coordinate in-house training programs and other professional development activities.
• Benefits & Welfares: Support the preparation of data and arrangements for company welfare and benefits.
• General HR Support: Assist with other HR-related assignments and company activities as needed.
• Basic Accounting/Finance: Process HR-related payments using SAP.
• Assist and handle HR Administrative and Office Management as a point of contact for employee concerns
• Prepare and maintain HR related documents and ensure compliance with labour law and company policy
• Coordinate with external parties such as vendors and government offices and perform other administrative duties as assigned.
- Develop, review, implement, and effectively communicate compensation and benefits policies, procedures, and guidelines as needed.
- Conduct market research and benchmarking to ensure the company’s compensation structure remains competitive and aligned with job market trends.
- Oversee company manpower expenses, annual salary reviews, off-cycle adjustments, bonus payments, promotion processes, and budget preparation and administration.
- Partner with department and business unit heads to address compensation, benefits, welfare, incentive plans, data management, analytics, and reporting needs.
- Manage the company’s performance management processes, coordinating closely with line managers, the management team, and regional and global offices to execute annual reviews effectively.
- Support departmental and customer audits by providing necessary reports, responding to inquiries, and ensuring compliance with compensation and benefits practices.
- Address employee inquiries related to compensation, benefits, and welfare to ensure clarity, understanding, and satisfaction.
- Oversee day-to-day HRIS operations, ensuring data accuracy, security, and compliance with company policies, local and global standards, PDPA, and other relevant regulations.
- Prepare and collaborate on regular and ad hoc reports (weekly, monthly, or as required) with other departments, regional, and global offices.
- Stay updated on employment laws, regulations, and compliance requirements related to compensation, benefits, and welfare to ensure alignment with legal standards.
- Identify opportunities to enhance compensation and benefits processes, ensuring they meet organizational needs while maintaining efficiency and compliance.
- Be the responsible person and regular manage Worldwide HR Platform to maintain global standard and utilize data inside the platform for Managerial decision, monthly report, ad-hoc report.
• Handle daily accounting operations, including AP, AR, GL, Cost Accounting and bank reconciliations
• Prepare monthly, quarterly, and yearly financial reports
• Assist with tax filings and compliance with local regulations
• Support internal and external audits
• Coordinate with other departments for financial data and reporting
• Occasionally assist with General Affairs tasks as assigned (e.g. office supplies, basic admin support)
• Managing purchase orders and export/import documents
• Supporting Japanese expatriates
• Assisting in accounting tasks
• Supporting HR tasks
• Other related job
• Responsible for accounting and administration matters of the Thailand office.
• Assist in HR administration functions
1. To prepare necessary accounting and financial reports for management to review on a monthly basis and as when required.
2. Follow up with overseas offices and agents’ accounting department to ensure that any accounting discrepancies are addressed, and outstanding bills are settled in a timely manner.
3. Responsible for all local statutory reporting such as corporate and employee tax filing
4. Responsible for general office administration including ordering of stationery and coordinating with external vendors
5. Work closely with different departments in the office supporting their accounting and administrative needs
6. Tight control of payment ensuring all payments is accurate, supported by relevant invoices and that they are paid within reasonable time frame.
7. Assist in the preparation of financial analysis including budgeting and forecasting.
8. Work with external auditor on annual audit process ensuring all required documents are ready for presentation and audit adjustments are made on a timely basis
9. Assist in HR administrative matters including recruitment, payroll administration, pension calculation, annual leave administration, maintaining of employees’ personal files and insurance renewal.
10. Assist to maintain up to date on all office filing and license renewal
11. Other duties assigned from time to time.
- Responsible for all accounting operations and collaborate with Accounting Shared Service Center for the all statutory reports in compliance with government regulations, accounting standards and the company’s policies, including financial statement report and related noted to financial statement.
- Ledger Management: Oversee the general ledger, ensuring all financial transactions are recorded accurately and timely and proper with accounting documentation.
- Prepare monthly/quarterly/yearly financial statements, including management reports and accounting analysis to identify and explain variances with account statement reconciliations.
- Cooperate and full support for the Group consolidation process on quarterly and year-end basis.
- Monthly/quarterly/yearly tax filings to ensure the timely submission all of tax forms in compliance with current tax regulations. Organize timely and accurate preparation of documentation pertinent to all of the firm’s tax responsibilities.
- Alert the VP regarding important issues that may have an effect on the firm’s financial, accounting and tax matters. providing financial support to facilitate business decisions.
- Be responsible for cash flow plan, including forecasting & monitoring the plan vs actual deliver.
- Cooperate and Preparation of the annual budget and forecasting.
- Perform and monitor all company fixed asset register management system and validation.
- Coordinate communication with other departments to ensure accurate financial reporting and effective cost control, including assist various departments in accounting issues and queries.
- Provide support and work with auditor in conducting internal/external audit.
- Perform special projects or other related duties as assigned by management.
• Accounts Payable (AP) & Accounts Receivable (AR): Prepare billing notes and ensure accurate record-keeping for financial transactions.
• Payment Processing: Issue receipts, cheques, and withholding tax documents as required.
• Document Management: Organise and maintain financial records, ensuring all documents are properly filed for easy access.
• General Support: Assist the finance team with other administrative tasks as needed.
• Mastermind compliance policies and procedures for the organization as per assigned
• Report writing and finding dispute resolution
• Develop and implement a compliance program to ensure the organization operates in accordance with state laws and required company’s compliance
• Determine compliance metrics and establish a system for tracking any staffs in accordance with state laws and required company’s compliance
• Educate and train staffs on regulations and business practices
• Remain up to date on state laws related to the organization and update policies accordingly
• Perform compliance audits to determine whether establish procedures are being followed and where they can be improved.
• Create compliance resource library for staff members to reference when they have questions
• Check and draft correspondence, commercial agreements and legal documents
• Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meeting
• Prepare all the documents in both Thai and English
• Handle Account Receiveable, Account Payable, Fixed Asset tasks
• Handle Accounting-related Document tasks (clearing, filing)
• Handled billing, Collection, Bank reconciliation
• Coordinate with the bank, issue invoices, collect the payments
• Booking and revenue concerning, ex: WHT, VAT, PND
• Contact and coordinate with the Revenue Department
COMPLIANCE:
• Day-to-day handling of compliance matters for our group of companies
• Assist in preparing for and responding to routine reviews and update requests
• Maintain corporate and compliance review schedule including follow-up of all items required by regulators for legal or audit purposes
• Assist to prepare, review and update compliance policies and procedures
• Maintain all corporate and compliance-related records and files
• Assist in scheduling cross-border appointments, Investment Committee meetings, board meetings, video conferences and special events
• Monitor and assist in updating all compliance policies and manuals
• Conduct or support compliance risk assessments - working with internal functions and management to help identify, and assess compliance risks, develop, report and monitor mitigation actions
LEGAL:
• Provides legal and strategic business advice to the Global Team
• Draft and review legal documents, and ensure all document content is accurate and detailed
• Conduct legal research and gather evidence
• Having a practical understanding of and hands-on experience with financial service laws and regulations in relation to banking, insurance and finance is advantageous
• Act as reviewer or translator for materials in the local language (Thai) as and when required.
• Ability to manage a team of legal and compliance staff, and to provide training and coaching.
• Prepare management accounts for all entities.
• Oversee all tax reporting, audit, and payment of all financial obligations for the entities.
• Ensuring all company accounts and tax records are accurately reconciled.
• Assist the affiliate office team in overseeing cash flow and bank balances.
• Assist with other corporate secretarial work as necessary.
• Prepare and review financial statements, including the income statement, balance sheet, and cash flow statement.
• Ensure the accuracy and completeness of financial reports in compliance with accounting standards.
• Oversee financial transactions between different entities within the organization and ensure proper accounting and reconciliation.
• Reconcile various accounts, such as bank accounts, accounts receivable, and accounts payable, to ensure accuracy and resolve discrepancies.
• Oversee the month-end and year-end closing processes, ensuring all financial transactions are properly recorded and reported.
• Assist with KYC and customer due diligence.
• Assist with the affiliate office with any ad-hoc task as required.
• Experience using Xero accounting program will be an advantage.
COMPLIANCE:
• Day-to-day handling of compliance matters for our group of companies
• Assist in preparing for and responding to routine reviews and update requests
• Maintain corporate and compliance review schedule including follow-up of all items required by regulators for legal or audit purposes
• Assist to prepare, review and update compliance policies and procedures
• Maintain all corporate and compliance-related records and files
• Assist in scheduling cross-border appointments, Investment Committee meetings, board meetings, video conferences and special events
• Monitor and assist in updating all compliance policies and manuals
• Conduct or support compliance risk assessments - working with internal functions and management to help identify, and assess compliance risks, develop, report and monitor mitigation actions
LEGAL:
• Provides legal and strategic business advice to the Global Team
• Draft and review legal documents, and ensure all document content is accurate and detailed
• Conduct legal research and gather evidence
• Having a practical understanding of and hands-on experience with financial service laws and regulations in relation to banking, insurance and finance is advantageous
• Act as reviewer or translator for materials in the local language (Thai) as and when required.