Logistic Tasks
1.1 Prepare accurate proforma invoice, sales contracts, purchase orders and quotations according to the clients’ requests
1.2 Coordinate with supplier in Japan to confirm ex-factory date and plan for shipment as well as negotiating with suppliers about price, sample request, so on
1.3 Plan and check shipping schedule on both sea and air freight to confirm estimated time of departure (ETD) and estimated time of arrival (ETA) with clients
1.4 Actively keep clients updated about the order status if there is any unexpected issue such as production or shipment delay
1.5 Prepare necessary export and import documents and share with freight forwarders and courier companies
1.6 Work closely with freight forwarders and courier to complete custom clearance process and import/ export activities
1.7 Prepare stock summary report on monthly basis and send to accounting department
1.8 Manage the physical stock at company’s warehouses and arrange delivery both Thailand and oversea.
1.9 Perform stock audit with an external auditing company at year end
Customer Service Tasks
2.1 Reply to oversea customers ‘call/inquiries (About products, checking stock, delivery date etc.) and solve customers’ problem.
2.2 Hold regular meetings (online meeting) with main distributors and end users in oversea.
2.3 Receive forecast, place orders to HQ, compare the forecast with actual sales. (Analysis)
2.4 Handle oversea customers’ Pos.
2.5 Check PO contents compared to latest quotation and progress the order.
2.6 Issue oversea documents such as I/V, packing list and manage to send to oversea customers timely.
2.7 Issue domestic documents such as D/O, I/V, Tax Inv, Receipt, Billing Note etc. and manage to send to domestic customers timely.
2.8 Manage price list/selling record for each customer.
2.9 Make customer list
Import-Export
• Handle Import / Export shipping document such as invoice, packing list, BL, AWB, FORM FTA, and etc.
• Coordinate with oversea consignee / shipper, forwarder, and carrier to satisfy consignee requirement.
• Conduct yearly Ocean / Air Freight bidding.
• Operate Security Trade Control.
• Make daily, weekly, monthly report such as Shipper and LSP performance, FTA Report, and etc.
• Others as assigned by Management
Purchasing
• Source and evaluate potential suppliers based on quality, reliability, pricing, and delivery schedule.
• Negotiate contracts and agreements with selected suppliers, ensuring favorable terms and conditions.
• Prepare purchase orders (PO) and ensure specifications, quantities, and pricing accuracy.
• Manage price negotiations to maintain cost-effective purchasing while meeting quality standards.
• Maintain thorough documentation for audits, supplier contracts, and purchase orders.
• Supplier performance evaluation.
• Ensure that all deliveries arrive on time to meet specifications and requirements.
• Others as assigned by Management
1. Planning job
Material Planning:
• Analyze sales forecasts and historical data to determine material requirements.
• Create production schedules based on inventory, customer orders and forecast.
• Provide production schedules to compounders.
• Submit RMs forecast to suppliers.
Inventory Management:
• Monitor RMs inventory to ensure availability for production.
• Manage inventory levels to achieve budget.
• Handle sale of waste material to third party vendors.
Compounder / Supplier Coordination:
• Develop and maintain relationships w ith suppliers / compounder to get support and requirement.
• Collaborate with compounder to ensure materials are available to meet production schedules.
• Negotiate and adjusting production schedules.
2. Purchase Job
Purchase Order Management:
• Create and manage pu rchase orders based on material requirements and production schedules.
• Track orders, follow up with suppliers and solve any issues related to delivery.
• Work closely with other departments, including Logistics and Accounts, to solve any related issues.
• Maintain and record data of Purchasing transection.
3. Sale Coordinator Job
Order Processing:
• Handle customer orders from receipt order to delivery, including AR invoice issuing.
• Maintain and record data of Sales transection.
Submit weekly Inventory & Delivery report
• Arrange Production Meeting & Lead the meeting
• Reconcile RMs inventory report between SAP and warehouse
• Cross checking inventory report from compounder (Opening, Incoming, Outgoing, Balance and WIP)
• Support leader, manager and team members.
• Ensure all Sales & Purchasing documentation is complete and filed according to company policies.
• KAIZEN: Continuous improvements in material planning, inventory management, cost reduction, etc.
• Data System: Maintain and update data to ensure they are functioning correctly and efficiently.
• Generate regular reports relate on Production, Inventory, Purchasing, Sale and etc.
• Scheduling Regular Maintenance for Solar Power Systems
- Coordinate with customers to arrange maintenance schedules.
- Prepare necessary documents to ensure safe execution.
- Monitoring for Abnormalities in Solar Power Systems
• Check power generation status at each solar plant.
- Notify customers and staff in case of any abnormalities.
- Creating Monthly Operation Reports (Excel)
• Prepare and send monthly reports on the power generation status via email.
- Explaining Monitoring Details to Visiting Customers
• Provide explanations in Japanese about daily monitoring activities.
THB 25,000 - 35,000 (Base-depending on experience)
Location
Bangkok(not-near BTS/MRT)
Posted Date
2025-02-04
Job Description
• To issue related documents such as invoices, tax invoice, and withholding tax, etc.
• To check the status of accounts receivable
• To take care of payments
• To input accounting data into the system
• General admin tasks at the office.
• Knowledge of MS. Office and Express.
• Handle overall administrative tasks for external customers.
• Handle mailing services and office messenger.
• Other related tasks as assigned
You will be assigned one of the following tasks based on an assessment of your aptitude during the interview or after joining the company:
- Sales administration tasks (including email communication with government agencies and financial institutions)
- Resume masking tasks
- Internal help desk operations (system-related, including phone support)
• Arranging the buying and selling of resin and its distribution.
• Import operations and inventory management.
• Control the document system using the SAP Accounting program.
• Other tasks assign by Sales & Marketing and the Japanese Manager.
• Administrative tasks: Managing databases, preparing sales reports, staff shift reports and transportation cost report
• Support the Trainer in delivering effective training programs, and training material and engage in ongoing education for the sales team
• Help gather information and analyze data to gain insights about brands, products, and focused store performance.
• Collaboration: Working with other departments, such as sales, marketing, and distributor teams.
>> Direct Report to : Department Manager (Thai)
>> Working Office : Company's Language Center (Internal Training Center)
>> Mainly Support, Assist, Interpret, Translation, and Coordinate between...
[External] : Company's management level and Japanese Business Partners in Japan
[Internal] : Japanese (Foreign Instructors) and employees in the company
[External]
・Responsible for coordinating, following up and interpreting in Japanese language between company's management level and business partners in Japan.
・Go to business trip with managers or supervisors.
・Other Japanese language related tasks as assigned.
[Internal]
・Collaborate with language instructors to coordinate class schedules and ensure timely program delivery.
・Monitor and manage course registrations, ensuring accurate records of student enrollment.
・Assist in the development and implementation of language programs and curriculum improvements.
・Act as a primary point of contact for students, addressing inquiries, providing information, and offering assistance as needed.
・Coordinate student assessments, track progress, and provide feedback to instructors for continuous improvement.
・Oversee the procurement and organization of language learning materials, textbooks, and resources.
・Ensure proper maintenance of language center facilities and equipment.
・Plan and coordinate language-related events, workshops, and cultural activities.
・Collaborate with marketing and outreach teams to promote language programs and events.
・Manage administrative tasks, including record-keeping, report generation, and data analysis.
・Assist in preparing budgets and tracking expenditures related to language center activities.
・Implement and monitor quality assurance measures to uphold the standards of language education.
・Gather feedback from students and instructors to identify areas for improvement.
・Organize and administer proficiency tests for both Japanese and English languages.
・Evaluate test results and provide recommendations for further learning strategies.
- To control the month-end and year-end closing transactions and operations (including AR, AP, GL, Costing, Fixed Assets, TAX, VAT, WHT, CIT)
- To ensure financial reporting are timely, accurately complete and complying with local accounting standards.
- To Review all account reconciliations and ensure pending are followed-up.
- To control the cash flow transactions.
- To handle payroll software and prepare payroll sheet including social. security, provident fund and personal income tax of employees.
- To monitor the exchange rate booking and prepare outwards remittances transactions.
- To handle e-payment system.
- To prepare and coordinate for the external auditor, Revenue Department and others.
- Handle sales support function, sales document (custom invoice, packing list, BL, etc..)
- Contact with forwarders to ensure the proper shipment of goods
- Delivery control
- Cooperate with Head office in Japan and the related party for Import/Export issues regarding orders, document submission and inquiries from internal corporate transfers
- Other tasks as assigned
- Verification payroll results.
- Verification various tax calculations.
- Manage the job schedules and process of subordinates.
- Manage external procedures of correspondence with government offices, etc.
- Manage all internal events.
- Participation in committee of welfare, safety ISO, etc.
- Manage all general affairs (maid, gardener, driver, etc.)
- Report to manager on all of the above task
- Translate various report documents including production line (Thai-Japanese, Japanese-Thai)
- Translate during meetings or training in production department
- Coordinate between Thai people and Japanese people
- Other as assigned
• Clinic reception and medical interpretation
• Assisting and guiding patients
• Providing support for medical interpretation(Onsite, Online)
• Performing various administrative tasks necessary for clinic operations
• Joining One-month training period provided
• Other related jobs
-Handle BOI implementation and operation process
- Handle import-export (air, shipping, and transpiration)
-To propose for approval of raw materials, machines, equipment, and parts for BOI.
-Proposing approval of investment project/ addition/ revision/ deduction/ updating data of BOI.
-To offer for revision approval of formulas/ account of stock.
-To offer for revision/ addition of machines list.
-To propose for getting approval of leasing/ sale/ rental / transfer/ transfer receive/ destroy of machine.
-To coordinate with Shipping companies/ Customs/Department of Foreign Trade/ Investor Club Association (IC) and related organization
-Other BOI related tasks as assigned.
1. Support of Japanese in coordination, administration and etc.
2. Interpret Thai and Japanese to support communication between Japanese and Thai colleagues.
3. Attend meetings and take minutes in both Japanese and Thai.
4. Translate documents between Japanese and Thai.
• Interpreting conversations from Japanese to Thai in the meeting for the accounting & admin department and translating import & export documents (80%)
• Handling general admin tasks in the admin department such as preparing documents to apply for visas and Work permits to support the Japanese expats (20%)
• Support for the execution and assignment from the Sales team with good communication and cooperation.
• Sales support for the execution after the business conclusion to delivery by assignment from the Sthe ales team with good communications.
• Handling the documentation task i.e. Issuing Purchase and /or Sales Contracts, Invoices, Debit Notes, shipping documents for import products, etc.
• Timely and precisely manage the routine workflow; payments (A/R and A/P), Workflows (Customs Clearance/delivery).
• Well communicating with the related parties, internal (back office) and external organizations (customers, vendors, related Gov't offices).
• Provide and arrange the reports needed by the Sales team and management i.e. market reports, etc. Perform the assignment as per the requirement from Division Management.
- Translate between Japanese to Thai and vice versa in the office and QA department
- Translate document as assigned
- Coordinate between Japanese staff and Thai staff
- Support some HR & GA tasks
- Other tasks as assigned
1. Responding to credit card inquiries(Face to Face/Telephone) Handling inquiries about lost cards, cards not working, overseas cash advances, and insurance attached to the card
2. Support Plaza Lounge customers(Face to Face/Telephone)
- Response to customer enquiry
- Support mainly Japanese customers in the lounge area.
- Introducing and making reservations for restaurants, hotels, spas, tours etc.
- Support mainly Japanese customers, but sometimes support customers from China, Taiwan,
- South Korea etc. in English.
3. Negotiate and create promotions for cardholders. (Inbound)
- Consider promotion for cardholders, negotiate with merchants, write a blog, and add content to a website.
4. Preparation of benefit booklet.
5. Posting articles and updating information on the website
- Visit member stores and collect information. Create blog articles (in Japanese) and post them on website
6. Data summary and analysis of lounge utilization and sales
- Monthly data extraction, data summary, analysis, and report to the manager.
7. Creation and updating of postings in the Plaza Lounge