- Bookkeeping for clients
- Prepare financial statements for clients.
- Payroll for clients
- Correct each monthly documents (including Invoice, Tax Invoice, WHT certification, Agreement, Detail Salary report, Bank statement, Inventory List etc), and record journals inExpress(Accounting software)
- Filling P.N.D. 1,2,3,53,54 and P.P.30,36 and P.N.D.50,51,90/91
1. Payment Processing
• Prepare payment transaction by the bank transfer system under approval regulations
• Record purchase voucher (AP Voucher)
• Received Billing Collection from Supplier
• Record Payment Voucher
• Submit data of payment to Internet banking
2. AP Aging & Reconciliation
• AP reconciliation (AP Ending Balance)
• Bank reconcile Payment.
• Review bank reconcile report.
• Storing Creditor records
3. Journal Entry Processing / Expense Allocation
• Record journal voucher and allocation expenses.
• GL Reconcile (BS)
• GL Reconcile for withholding tax.
• GL Reconcile for unrealized input vat
4. Fixed Asset Addition & Capitalization/Fixed Asset Transfer/Fixed Asset Disposal
• Registration new fixed asset, record transfer, dispose fixed asset and depreciation.
• Fixed assets physical count planning and notify to A&F site support and fixed asset owner.
• Record journal voucher for depreciation
• Coordinator with, scanning document, fixed asset such as TAG label, Photo shoot.
5. Tax Calculation & Filling - Withholding Tax
• Special withholding tax reports including payment to revenue department
• Record journal voucher for VAT closing after checking with tax invoice.
• Summarize the output vat and input vat report send to RY for filling PP.30.
• Reconcile sale amount in PP.30 with general ledger.
• Submit Withholding Tax (PND.3 PND.53 PND.54) & Vat (PP.36) to the Revenue Department.
• Responsible for duty stamp by coordinate with government agency.
6. Support Other Corporate Activities
• Coordinate with external auditors and government agencies.
• Optimized and standardize the accounting process.
• Comply with the company's rules and regulations and the goals of Division.
7. Cash and Loans Management
• Summary cash-in and out
• Bank reconciliation all account.
1. Office Administration
• Manage and control office equipment, office supplies, and facilities such as air conditioning and water supply.
• Oversee office operations. Furniture, appliances, and cleaning services.
• Manage the company website. PR Movie, brochure.
2. IT Management
• IT Support (Coordinate with IT service outsource
• Oversee office telephone systems, mobile phone, computers, networks, and servers.
• Manage printers, copy machine and IT equipment (e.g., coordinate with CANON service provider
3. General Purchasing (Office supplies)
• Manage and order office equipment, stationaries, printing materials and name cards.
• Procure beverage Supplies for staff and visitors.
• Procure necessary supplies for pumps department including PTT cards, plastic bags, forms, and envelopes etc.
• Arrange mobile phones for Japanese staff.
• Making a stock control (e.g., Stationeries s, Beverage.)
4. Business Trip & Travel, Hospitality and Reception Arrangements
• Arrange accommodations, air tickets, flights, and restaurant reservations for business purposes.
• Coordinate golf course bookings and manage membership arrangements.
5. Vehicle and Driver and Outsources Management
• Manage rental cars and oversee contracted drivers for Japanese.
• Manage car rentals for staff and visitors, including maintenance.
• Control PTT Fleet cards for company car.
6. Document Management
• Organize all company contract and filing.
• Handle all commercial company document (Affidavit, MOA, AOA etc.
• Manage document storage at Warehouse (KDC)
7. Insurance (Office, products liability and all assets)
• Coordinate with other department and prepare data for submit insurance
8. Miscellaneous affairs support
• Legal & Commercial Affairs Management certify copy (e.g. DBD)
• Manage external procedures of correspondence with government offices, file signboard taxes. etc.
• Handle postage charges for pump guarantee cards.
• Renew post office member ships.
• Order flowers or wreaths for all events.
• Take care for office plants and orchids.
• Contact to office building. (e.g. apply for building entrance cards.
• Control parking facilities (E stamp, parking cards.)
• Maintain drinking & coffee machines (Monthly servicing)
• Support all internal/external events.
• Other related jobs as assigned
1. Time Attendance:
• Monitor Daily Time and Attendance Records
• Prepare OT report monthly.
• Resolve issues when mobile check-in/out fails or records are incomplete.
• Checking Cost and OT from outsource Japanese driver.
2. Recruitment tasks:
• Prepare qualification required sheet as leader instruction
• Contact recruitment agency to find new candidates
• Prepare all related information about new candidates for leader consideration.
• Coordinate with other department, Planning, Screening resume, Interview, Support
employment
• Prepare documents to comply with ISO-Auditor ISO 9001:2015.
3. Immigration and Foreigners affairs support
• Prepare invitation letters for guests, expats, and families.
• Handle visa and work permits for Japanese staff and families (BOI & Non-BOI).
• Process visas, work permits, and 90-day stay reports for Japanese employees and
their families.
• Report 90-day stays to immigration.
• Apply for visas for Japanese business trips.
• Arrange visa & work permits for trainees.
• Manage passport renewals and visa transfers.
• Facilitate bank account, debit card, and credit card applications for Japanese staff.
• Arrange fast-track lane services for Japanese staff and families.
• Notary document with Embassy (Thai & Other country)
• Oversee apartment contracts for Japanese
4. Health Insurance and other benefits.
• Coordinate health and accident insurance group for staff.
• Support claim insurance group and contact broker.
• Coordinate with Health checkup by contacting with hospital.
5. HR tasks
• Support in HR process and facilities.
• Run and initiate activity and coordinate with other departments related to HR matters.
• Oversee the company’s annual events, such as the annual gathering, Sports events,
Company Party and other activities.
• Assist with day-to-day operations of the HR functions and duties
• Coordinate with government such as revenue, SSO, Labor Dept. etc.
• Deal with employee requests regarding human resources issues, rules, and
regulations basis.
• Updated on compliance with Labor Laws
• Support for Audit processes if any request.
• Improving the effectiveness of processes, systems and reports
• Other related jobs as assigned.
• Mastermind compliance policies and procedures for the organization as per assigned
• Report writing and finding dispute resolution
• Develop and implement a compliance program to ensure the organization operates in accordance with state laws and required company’s compliance
• Determine compliance metrics and establish a system for tracking any staffs in accordance with state laws and required company’s compliance
• Educate and train staffs on regulations and business practices
• Remain up to date on state laws related to the organization and update policies accordingly
• Perform compliance audits to determine whether establish procedures are being followed and where they can be improved.
• Create compliance resource library for staff members to reference when they have questions
• Check and draft correspondence, commercial agreements and legal documents
• Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meeting
• Prepare all the documents in both Thai and English
400-450 employees
HRGA Department
Total: 7 employees
• Oversee and manage recruitment and employment processes.
• Control and monitor compensation and benefits.
• Handle training and development programs.
• Manage labor relations.
• Oversee general affairs.
• Prepare and submit government-related reports and maintain contact with relevant authorities.
- Prepare training and personnel development plans
- Responsible for Visa & Work permit for the foreigner staff (Japanese)
- Handle coordinator about annual health-check
- Keep up-to-date with new labor laws to inform all employees in the organization
- Update the company's rules and regulations to avoid conflict with the labor laws
- Prepare salary, bonus, time attendant reports
- Check tax works (Form Por Ngor Dor 1, Por Ngor Dor 1 Kor, Por Ngor Dor 91 for foreigners)
- Provide advice on provident fund, welfare, compensation, performance evaluation, special performance awards and labor laws to employees in the organization
- Handle Recruitment process and arrange the interview process
- Responsible for orientation for the new employees
- Control internal HR department expenses within the company's budget
- Organize New Year's parties, welcome, farewell parties and company trip
- Be the center for informing employees of all branches
- Coordinate with HR and administration departments of all branches (Bangkok, Chonburi and Ayutthaya branch)
- Be the company's representative in attending seminars and other events
- Control employees’ behavior to behave appropriately and not against the company rules including dress code
- Handle the number of annual employee’s uniforms
- Take care of the educational loan (deduct employee salaries to send taxes)
- other duties as assigned
• Receipt document from Import/Export Customer Service/Senior Import/Export Customer Service.
• Disbursement Import and Export duty advance from customer
• Check revenue and advance documents
• Issue invoice to the customer as per company tariff or quotation
• Billing process as per SOP
• Scan all Import documents to e-Doc in CW1
• Keep Job file (paper works/paperless) as per Filling Storage SOP
1. Prepare financial statement details for various accounts for the accounting department head to
review.
2. Prepare a summary report of creditors/debtors to be submitted for approval.
3. Prepare and verify accounting documents and records in a timely manner and in accordance with
accounting standards.
4. Prepare documents and record items for purchases and other services.
5. Prepare documents for requesting approval to pay in accordance with the approved credit terms.
6. Prepare documents and record advance payment items in accordance with the company's policy.
7. Prepare documents and record advance payment clearing items in accordance with the purpose of the request.
8. Check the completeness and accuracy of bank deposit reconciliation items.
9. Record accounting items, record payment details.
10. Record various accounting data items / check and prepare payment vouchers.
11. Follow up on receipts / tax invoices after payment is complete.
12. Prepare Form Por Ngor Dor 3 53 Por Por 30 and issue withholding tax certificates.
13. Contact and coordinate. With external agencies
14. Responsible for withholding tax
15. Responsible for issuing invoices, receipts
16. Receive bills and set up debts for various expenses of the company
• Affairs regarding company events
• Affairs regarding printed matter, forms, name cards, etc.
• Secretarial matters of the Company
• Manage company car, if any
• Manage the entertainment fee, charge for traffic (gasoline, toll fare) etc.
• Affairs regarding procedures for domestic and overseas business travels
• Affairs regarding work permit, visa, etc.
• Labor management issues
• Organize and file human resource records
• Hygiene and sanitation/Improve work environment
• Set up and administrator meetings required for the foregoing
• Male/Female, age 37 - 45 years old
• Bachelor's Degree or higher in Accountancy.
• Experience over 10 years and at least 5 years in a management role. (Senior accountant, Chief Accountant or Manager in large-scale, multinational (with over 1,000 employees) or Japanese manufacturing would be an advantage)
• Plan and execute training and team development activities if applicable
• Experienced managing a team of 5 - 10 members
• Intermediate level or above in English is required.
• Japanese communication skills and CPD holder would be specially considered
•Provide team support, resolution of complex issues, definition of standards and approaches, planning, and internal/external client relationship management.
• Goal-oriented individual with strong time and task management
• Organized and methodical person with a logical approach to addressing issues and strong analytical skills
• Positive approach in supporting Customer & company needs
• Ability to solve urgent matters and work under pressure
• Ability to impose a proactive spirit in the team
• Proficient in MS Office and an ERP system (AS400 or SAP) and good skill in using Excel programme
• Verify calculations, allocations, etc. and check or obtain information for incorrect or incomplete documents
• No Job Hopper (staying in one company at least 2 years or longer)
▪ Support and push short term and long- term plan of the company to reach to the target.
▪ Support and advice each team in the company to let’s them conduct their job smoothly and achieve task as planed.
▪ Support and advice subsidiaries ‘s member incase they have any issue on their work.
▪ Support and advise the internal audit team to ensure effective audit results.
▪ Support to the management as requested.
▪ Manage and support company’s member in overall support.
▪ Create a project that makes work efficient and standard in the group of companies.
▪ Review transaction from AD,AC,HR,GC,MRT and IT team before submit to MD for final approve.
▪ Review Bank transaction from AD,AC,HR before submit to MD for final approve.
▪ Review Taxation before submitting to Thai Revenue department such as WHT, VAT, Half year Tax, CIT, TP etc.
▪ Act as a good role model for subordinates and those involved in the work.
• Communicating and Coordinating with operator
• Collecting information and record the history of employees
• Salary calculation
• Managing employee welfare matters such as social security, round insurance, form, etc.
• Supporting Visa for foreign employees.
• Making job description for vacant position and collecting candidates
• Interviewing with candidates
• Direct report to Manager and MD
• Other related jobs
• Proficient in Process Control functional role and support Business Div. for consultation of existing Business and new Business such as Tax, Finance, Risk management, and MUGEN standard process. Provide data, information, and documents to Internal/External Auditor and Tax Authorities.
• Operate workflow requests from business divisions. Verify the accuracy of workflow before posting, and check the transactions related to AP/AR, Charges, Non-trade, VAT/Tax, and settling AR.
• Report preparation of Input/Output VAT report and other reports related to internal control requirements or supporting business divisions such as monitoring reports and monthly reports.
• Set up accrued income/expense for the service fee and another accounting row.
• Support business PIC when they encounter problems with the current/new business.
• Support external and internal assignments in preparing the document to submit to the Revenue Department and Auditor when request to check the transaction. Suggest business unit about the internal control.
• Sourcing and reaching out to qualified candidates for current open roles.
• Serving as a go-between for candidates and hiring managers.
• Coordinating the hiring process end-to-end.
• Design, distribute and measure the results of candidate experience surveys.
• Working to establish a recruitment strategy and find out solutions if any issues/concerns in the short-long term.
• Analyze the recruitment process performance, prepares the recruitment dashboards, present dashboards, recommends a change to the recruitment process and implement changes.
• Tracks the list of the recruitment agencies and their terms and conditions; introduces standardized terms and conditions for the recruitment vendors if possible.
• Identifies difficult job vacancies and investigates the best recruitment approach for the team.
• Enhance and support the company's recruitment activities with University (Job fairs, Internship, Cooperative Education, MOU etc.)
•Support and coordinate for setting up a new HRM system.
• Any tasks that be assigned by superior or/and company.
Managing HR, Accounting department (Total around 15 subordinates)
• Report to Japanese Manager and Head Quarter in Japan.
• Communicate with each department and grasp the current situation, and solve problem if need
• Other related jobs
- Plan and perform internal audit & enhance the self-assessment check sheet (J-SOX)
- Recommendation and improve and development process for operational efficiency with the regulations
- Analysis & prepare report to manager and top management
- Ensure that business operations are undertaken in accordance with Company rules and J-SOX Law and other supervisory authorities
- Perform other or ad-hoc assignments
COMPLIANCE:
• Day-to-day handling of compliance matters for our group of companies
• Assist in preparing for and responding to routine reviews and update requests
• Maintain corporate and compliance review schedule including follow-up of all items required by regulators for legal or audit purposes
• Assist to prepare, review and update compliance policies and procedures
• Maintain all corporate and compliance-related records and files
• Assist in scheduling cross-border appointments, Investment Committee meetings, board meetings, video conferences and special events
• Monitor and assist in updating all compliance policies and manuals
• Conduct or support compliance risk assessments - working with internal functions and management to help identify, and assess compliance risks, develop, report and monitor mitigation actions
LEGAL:
• Provides legal and strategic business advice to the Global Team
• Draft and review legal documents, and ensure all document content is accurate and detailed
• Conduct legal research and gather evidence
• Having a practical understanding of and hands-on experience with financial service laws and regulations in relation to banking, insurance and finance is advantageous
• Act as reviewer or translator for materials in the local language (Thai) as and when required.
• Ability to manage a team of legal and compliance staff, and to provide training and coaching.