Logistic Tasks
1.1 Prepare accurate proforma invoice, sales contracts, purchase orders and quotations according to the clients’ requests
1.2 Coordinate with supplier in Japan to confirm ex-factory date and plan for shipment as well as negotiating with suppliers about price, sample request, so on
1.3 Plan and check shipping schedule on both sea and air freight to confirm estimated time of departure (ETD) and estimated time of arrival (ETA) with clients
1.4 Actively keep clients updated about the order status if there is any unexpected issue such as production or shipment delay
1.5 Prepare necessary export and import documents and share with freight forwarders and courier companies
1.6 Work closely with freight forwarders and courier to complete custom clearance process and import/ export activities
1.7 Prepare stock summary report on monthly basis and send to accounting department
1.8 Manage the physical stock at company’s warehouses and arrange delivery both Thailand and oversea.
1.9 Perform stock audit with an external auditing company at year end
Customer Service Tasks
2.1 Reply to oversea customers ‘call/inquiries (About products, checking stock, delivery date etc.) and solve customers’ problem.
2.2 Hold regular meetings (online meeting) with main distributors and end users in oversea.
2.3 Receive forecast, place orders to HQ, compare the forecast with actual sales. (Analysis)
2.4 Handle oversea customers’ Pos.
2.5 Check PO contents compared to latest quotation and progress the order.
2.6 Issue oversea documents such as I/V, packing list and manage to send to oversea customers timely.
2.7 Issue domestic documents such as D/O, I/V, Tax Inv, Receipt, Billing Note etc. and manage to send to domestic customers timely.
2.8 Manage price list/selling record for each customer.
2.9 Make customer list
• Scheduling Regular Maintenance for Solar Power Systems
- Coordinate with customers to arrange maintenance schedules.
- Prepare necessary documents to ensure safe execution.
- Monitoring for Abnormalities in Solar Power Systems
• Check power generation status at each solar plant.
- Notify customers and staff in case of any abnormalities.
- Creating Monthly Operation Reports (Excel)
• Prepare and send monthly reports on the power generation status via email.
- Explaining Monitoring Details to Visiting Customers
• Provide explanations in Japanese about daily monitoring activities.
THB 25,000 - 35,000 (Base-depending on experience)
Location
Bangkok(not-near BTS/MRT)
Posted Date
2025-02-04
Job Description
• To issue related documents such as invoices, tax invoice, and withholding tax, etc.
• To check the status of accounts receivable
• To take care of payments
• To input accounting data into the system
• General admin tasks at the office.
• Knowledge of MS. Office and Express.
• Handle overall administrative tasks for external customers.
• Handle mailing services and office messenger.
• Other related tasks as assigned
- To control the month-end and year-end closing transactions and operations (including AR, AP, GL, Costing, Fixed Assets, TAX, VAT, WHT, CIT)
- To ensure financial reporting are timely, accurately complete and complying with local accounting standards.
- To Review all account reconciliations and ensure pending are followed-up.
- To control the cash flow transactions.
- To handle payroll software and prepare payroll sheet including social. security, provident fund and personal income tax of employees.
- To monitor the exchange rate booking and prepare outwards remittances transactions.
- To handle e-payment system.
- To prepare and coordinate for the external auditor, Revenue Department and others.
1. Responsible for dealing with clients/customer
2. Find new customer
3. Paper work such as quotation, drawing, PPAP and other additional document
4. Dealing with several department such as sales co, QA, warehouse and etc.
5. Join inside and outside meeting
6. ISO's job
7. Other as assigned
• Assisting the Japanese manager (including Japanese interpretation).
• Recording the activities of the engineering staff in Japanese.
• Recording repair work logs for each site in Japanese.
• Creating documents using Excel, PowerPoint, and Word in both Japanese and Thai.
• Performing other administrative tasks.
- Being a center interpreter, responsible for all company meeting interpretation, Mainly from Japanese <>Thai, but sometimes have to use English
- Document translation
- Manage and arrange schedules for all interpreters
- Other as assigned