This position is to be a maintenance center who can support line-Managers to supervise any maintenance activities correctly.
1) Coordinate among internal and external parties (more than 50 persons) whether international business or domestic business to give positively feedback to various customers within a certain time period.
2) Supervise electricians 6-7 persons with excellent interpersonal and communication skills even if older persons.
3) Supervise any documentation required by any landlords in order to do proper maintenance service with many customers based on various of customer’s conditions such as work permits, reports required by customers.
4) Associate in remote troubleshooting support as well as ability to make a drafted RCA reports to support line-Managers.
5) Conduct subordinate (2-3 Persons) to perform “Periodical maintenance” at any sites with suggestions and making reports properly.
6) Conducting subordinates to achieve any maintenance activities report such as failure reports, corrective reports until any maintenance procedures (if any).
7) Associate in any after sale service activities.
Other assignments from line-Managers.
- Bookkeeping for clients
- Prepare financial statements for clients.
- Payroll for clients
- Correct each monthly documents (including Invoice, Tax Invoice, WHT certification, Agreement, Detail Salary report, Bank statement, Inventory List etc), and record journals inExpress(Accounting software)
- Filling P.N.D. 1,2,3,53,54 and P.P.30,36 and P.N.D.50,51,90/91
Logistic Tasks
1.1 Prepare accurate proforma invoice, sales contracts, purchase orders and quotations according to the clients’ requests
1.2 Coordinate with supplier in Japan to confirm ex-factory date and plan for shipment as well as negotiating with suppliers about price, sample request, so on
1.3 Plan and check shipping schedule on both sea and air freight to confirm estimated time of departure (ETD) and estimated time of arrival (ETA) with clients
1.4 Actively keep clients updated about the order status if there is any unexpected issue such as production or shipment delay
1.5 Prepare necessary export and import documents and share with freight forwarders and courier companies
1.6 Work closely with freight forwarders and courier to complete custom clearance process and import/ export activities
1.7 Prepare stock summary report on monthly basis and send to accounting department
1.8 Manage the physical stock at company’s warehouses and arrange delivery both Thailand and oversea.
1.9 Perform stock audit with an external auditing company at year end
Customer Service Tasks
2.1 Reply to oversea customers ‘call/inquiries (About products, checking stock, delivery date etc.) and solve customers’ problem.
2.2 Hold regular meetings (online meeting) with main distributors and end users in oversea.
2.3 Receive forecast, place orders to HQ, compare the forecast with actual sales. (Analysis)
2.4 Handle oversea customers’ Pos.
2.5 Check PO contents compared to latest quotation and progress the order.
2.6 Issue oversea documents such as I/V, packing list and manage to send to oversea customers timely.
2.7 Issue domestic documents such as D/O, I/V, Tax Inv, Receipt, Billing Note etc. and manage to send to domestic customers timely.
2.8 Manage price list/selling record for each customer.
2.9 Make customer list
• Mastermind compliance policies and procedures for the organization as per assigned
• Report writing and finding dispute resolution
• Develop and implement a compliance program to ensure the organization operates in accordance with state laws and required company’s compliance
• Determine compliance metrics and establish a system for tracking any staffs in accordance with state laws and required company’s compliance
• Educate and train staffs on regulations and business practices
• Remain up to date on state laws related to the organization and update policies accordingly
• Perform compliance audits to determine whether establish procedures are being followed and where they can be improved.
• Create compliance resource library for staff members to reference when they have questions
• Check and draft correspondence, commercial agreements and legal documents
• Handling of ad-hoc queries when requested, taking, typing and circulation of minutes to meeting
• Prepare all the documents in both Thai and English
1. Payment Processing
• Prepare payment transaction by the bank transfer system under approval regulations
• Record purchase voucher (AP Voucher)
• Received Billing Collection from Supplier
• Record Payment Voucher
• Submit data of payment to Internet banking
2. AP Aging & Reconciliation
• AP reconciliation (AP Ending Balance)
• Bank reconcile Payment.
• Review bank reconcile report.
• Storing Creditor records
3. Journal Entry Processing / Expense Allocation
• Record journal voucher and allocation expenses.
• GL Reconcile (BS)
• GL Reconcile for withholding tax.
• GL Reconcile for unrealized input vat
4. Fixed Asset Addition & Capitalization/Fixed Asset Transfer/Fixed Asset Disposal
• Registration new fixed asset, record transfer, dispose fixed asset and depreciation.
• Fixed assets physical count planning and notify to A&F site support and fixed asset owner.
• Record journal voucher for depreciation
• Coordinator with, scanning document, fixed asset such as TAG label, Photo shoot.
5. Tax Calculation & Filling - Withholding Tax
• Special withholding tax reports including payment to revenue department
• Record journal voucher for VAT closing after checking with tax invoice.
• Summarize the output vat and input vat report send to RY for filling PP.30.
• Reconcile sale amount in PP.30 with general ledger.
• Submit Withholding Tax (PND.3 PND.53 PND.54) & Vat (PP.36) to the Revenue Department.
• Responsible for duty stamp by coordinate with government agency.
6. Support Other Corporate Activities
• Coordinate with external auditors and government agencies.
• Optimized and standardize the accounting process.
• Comply with the company's rules and regulations and the goals of Division.
7. Cash and Loans Management
• Summary cash-in and out
• Bank reconciliation all account.
1. Office Administration
• Manage and control office equipment, office supplies, and facilities such as air conditioning and water supply.
• Oversee office operations. Furniture, appliances, and cleaning services.
• Manage the company website. PR Movie, brochure.
2. IT Management
• IT Support (Coordinate with IT service outsource
• Oversee office telephone systems, mobile phone, computers, networks, and servers.
• Manage printers, copy machine and IT equipment (e.g., coordinate with CANON service provider
3. General Purchasing (Office supplies)
• Manage and order office equipment, stationaries, printing materials and name cards.
• Procure beverage Supplies for staff and visitors.
• Procure necessary supplies for pumps department including PTT cards, plastic bags, forms, and envelopes etc.
• Arrange mobile phones for Japanese staff.
• Making a stock control (e.g., Stationeries s, Beverage.)
4. Business Trip & Travel, Hospitality and Reception Arrangements
• Arrange accommodations, air tickets, flights, and restaurant reservations for business purposes.
• Coordinate golf course bookings and manage membership arrangements.
5. Vehicle and Driver and Outsources Management
• Manage rental cars and oversee contracted drivers for Japanese.
• Manage car rentals for staff and visitors, including maintenance.
• Control PTT Fleet cards for company car.
6. Document Management
• Organize all company contract and filing.
• Handle all commercial company document (Affidavit, MOA, AOA etc.
• Manage document storage at Warehouse (KDC)
7. Insurance (Office, products liability and all assets)
• Coordinate with other department and prepare data for submit insurance
8. Miscellaneous affairs support
• Legal & Commercial Affairs Management certify copy (e.g. DBD)
• Manage external procedures of correspondence with government offices, file signboard taxes. etc.
• Handle postage charges for pump guarantee cards.
• Renew post office member ships.
• Order flowers or wreaths for all events.
• Take care for office plants and orchids.
• Contact to office building. (e.g. apply for building entrance cards.
• Control parking facilities (E stamp, parking cards.)
• Maintain drinking & coffee machines (Monthly servicing)
• Support all internal/external events.
• Other related jobs as assigned
1. Time Attendance:
• Monitor Daily Time and Attendance Records
• Prepare OT report monthly.
• Resolve issues when mobile check-in/out fails or records are incomplete.
• Checking Cost and OT from outsource Japanese driver.
2. Recruitment tasks:
• Prepare qualification required sheet as leader instruction
• Contact recruitment agency to find new candidates
• Prepare all related information about new candidates for leader consideration.
• Coordinate with other department, Planning, Screening resume, Interview, Support
employment
• Prepare documents to comply with ISO-Auditor ISO 9001:2015.
3. Immigration and Foreigners affairs support
• Prepare invitation letters for guests, expats, and families.
• Handle visa and work permits for Japanese staff and families (BOI & Non-BOI).
• Process visas, work permits, and 90-day stay reports for Japanese employees and
their families.
• Report 90-day stays to immigration.
• Apply for visas for Japanese business trips.
• Arrange visa & work permits for trainees.
• Manage passport renewals and visa transfers.
• Facilitate bank account, debit card, and credit card applications for Japanese staff.
• Arrange fast-track lane services for Japanese staff and families.
• Notary document with Embassy (Thai & Other country)
• Oversee apartment contracts for Japanese
4. Health Insurance and other benefits.
• Coordinate health and accident insurance group for staff.
• Support claim insurance group and contact broker.
• Coordinate with Health checkup by contacting with hospital.
5. HR tasks
• Support in HR process and facilities.
• Run and initiate activity and coordinate with other departments related to HR matters.
• Oversee the company’s annual events, such as the annual gathering, Sports events,
Company Party and other activities.
• Assist with day-to-day operations of the HR functions and duties
• Coordinate with government such as revenue, SSO, Labor Dept. etc.
• Deal with employee requests regarding human resources issues, rules, and
regulations basis.
• Updated on compliance with Labor Laws
• Support for Audit processes if any request.
• Improving the effectiveness of processes, systems and reports
• Other related jobs as assigned.
1. Planning job
Material Planning:
• Analyze sales forecasts and historical data to determine material requirements.
• Create production schedules based on inventory, customer orders and forecast.
• Provide production schedules to compounders.
• Submit RMs forecast to suppliers.
Inventory Management:
• Monitor RMs inventory to ensure availability for production.
• Manage inventory levels to achieve budget.
• Handle sale of waste material to third party vendors.
Compounder / Supplier Coordination:
• Develop and maintain relationships w ith suppliers / compounder to get support and requirement.
• Collaborate with compounder to ensure materials are available to meet production schedules.
• Negotiate and adjusting production schedules.
2. Purchase Job
Purchase Order Management:
• Create and manage pu rchase orders based on material requirements and production schedules.
• Track orders, follow up with suppliers and solve any issues related to delivery.
• Work closely with other departments, including Logistics and Accounts, to solve any related issues.
• Maintain and record data of Purchasing transection.
3. Sale Coordinator Job
Order Processing:
• Handle customer orders from receipt order to delivery, including AR invoice issuing.
• Maintain and record data of Sales transection.
Submit weekly Inventory & Delivery report
• Arrange Production Meeting & Lead the meeting
• Reconcile RMs inventory report between SAP and warehouse
• Cross checking inventory report from compounder (Opening, Incoming, Outgoing, Balance and WIP)
• Support leader, manager and team members.
• Ensure all Sales & Purchasing documentation is complete and filed according to company policies.
• KAIZEN: Continuous improvements in material planning, inventory management, cost reduction, etc.
• Data System: Maintain and update data to ensure they are functioning correctly and efficiently.
• Generate regular reports relate on Production, Inventory, Purchasing, Sale and etc.
- Accompany Japanese MD on visits to new and existing customers (Mainly existing customers)
- Communicate with Thai representatives at customers
- Negotiation and relationship-building with customers
- Coordination of shipping schedules with customers
- Coordinate with internal and external related department
- Handle sales documents (Issue Invoice, Documentation Management, Preparation of a Quotation)
- Other tasks as assigned
*Customer locations are primarily in industrial estates (Ayutthaya, Korat, Kamphaeng Phet, Chonburi, Rayong, Nakhon Pathom, etc.)
*Participate in meals and other social activities with customers (Frequency: Occasionally)
Total: 25 employees
Japanese: 2 employees
Total: 9 employees
• Manage export and import teams.
• Maintain relationships with existing clients and handle customer interactions (including sales visits).
• Oversee internal team management.
• Potentially develop new business with local companies in the future.
• Coordinate and negotiate with suppliers.
**Personal vehicle commuting is not allowed
• The technical department's work is divided into in-office and on-site tasks.
• In-office tasks include creating drawings, preparing documents, and performing design work.
• On-site tasks involve managing construction safety and progress using the prepared documents.
• Sales support tasks include preparing and submitting estimates and assisting with contract creation.
• Customer interactions and liaison duties involve handling communications and submitting necessary documents.
<Work Style>
• Based on the last two years, the work consists of about 4 months of design (in-office) and approximately 2 weeks of construction (on-site, with travel to the site and hotel accommodation, depending on the location). During the construction period, there may occasionally be weekend work.
• When managing construction, you will be required to rent a car from the company for an extended period and drive it to the site yourself. This includes traveling between the site and the hotel, as well as other local transportation, all of which will be done using the rental car.
1. Contact and coordinate
- Take care of the promotion area, equipment, neatness of the work area, make promotions, news or other channels that are in the promotion on the counter, coordinate product orders (Credit Sales)
2. Achieve sales targets
- Plan the promotion to increase sales each month, present to the Brand Manager, find new customer groups, present activities to increase E, R customers and find activities for M customers, hold a meeting with BC in the office, check the office, check products to meet the target each month, summarize sales results and report the results of various promotions in the office to the Brand Manager, distribute products to the office, various offices to find new customer groups and increase sales
3. Check and record sales and various data
- Record sales data and various data every 5 days Calculate sales and send information to Brand Manager, summarize sales report, sales ranking, various reports to Brand Manager, check the number of customers, stock GWP products to report to Brand Manager
4. Take care of counter / furniture / promotional equipment
- Check the overall image of the counter, massage room, remove the display, clean, GWP Tester products, prepare new display equipment or Main Products and check the neatness of the arrangement, prepare equipment Ordering various GWP products to eliminate On counter / Area promotions,
5. Take care of BC
- Take care of the overall image, personality, dressing of BC, develop knowledge, develop ideas, skills, customer management F E R M, follow up on various BC Campaign activities, record BC's work schedule each month, summarize BC's overtime work days and send to HR department
6. Control and check product orders and stock
- Check, control, take care of product orders and eliminate GWP Tester free gifts, check BC's various work documents / expense reimbursement, check product stock in each branch at least 2 times / year / branch and report to Brand Manager, control and check the purchase of various equipment / expenses in the counter To make disbursement, summarize various expenses in the work line and send to Brand Manager
7. Make a report
- Report or other tasks assigned by Brand Manager
- Report interesting activities or promotions of competing brands in each store
• Manage the help desk ticketing system and ensure tickets are handled timely by IT engineers
• Ensure all incoming customer requests are addressed promptly and diligently, with no requests overlooked or neglected
• When necessary, coordinate and support new IT projects, ensuring they stay on track and within scope and act as a liaison between stakeholders to ensure smooth communication and task execution
• Handle the team’s administrative tasks as needed upon request
• Lead the sales team to achieve all targets together and retain good relationships with existing client accounts while • surveying and monitoring industry and client trends as finding new opportunities
• Summarize and report sales target, Change, or issue that occurred and may affect the target
• Prefer to work as a teamwork and motivate team members to achieve the individual and team target
• Work closely with relevant parties to seek and secure new sales opportunities
• Review, validate, and approve document from team members
• Good personality and have logical thinking.
• Scheduling Regular Maintenance for Solar Power Systems
- Coordinate with customers to arrange maintenance schedules.
- Prepare necessary documents to ensure safe execution.
- Monitoring for Abnormalities in Solar Power Systems
• Check power generation status at each solar plant.
- Notify customers and staff in case of any abnormalities.
- Creating Monthly Operation Reports (Excel)
• Prepare and send monthly reports on the power generation status via email.
- Explaining Monitoring Details to Visiting Customers
• Provide explanations in Japanese about daily monitoring activities.
Total: 2 employees(Thai)+Japanese
Thai Manager
• Sell products such as construction materials and home decoration materials
• Maintain existing and finding new customers
• Coordinate between customers and factory, Japanese and internal staff
• Visit customer with Japanese management, present company product and interpreting conversation
• Other task as assigned
• Review and delivery of monthly financial reports prepared by bookkeeping staff
• Ensure the accuracy and completeness of financial data before submission
• Serve as a primary contact point for Japanese clients, facilitating smooth communication
• Handle accounting and tax inquiries from clients, providing prompt and accurate responses
Responsible for executing and leading all Facilities and Industrial Engineering projects in the Asia region. Act in accordance with Corporate Facilities Engineering Management Strategies performing analysis to support evaluation and planning for potential facilities acquisition and asset replacement, followed by the appropriate implementation and commissioning of new equipment.
- Propose plans for Management regarding new facilities (design, location) and/or systems equipment installation, start up and execute new equipment validation (IQ/OQ – Installation and Operational Qualification).
- Implement and monitor facilities systems standardization for operation and maintenance, such as APM (Advanced Plant Maintenance), BMS (Building Automation System) or IIOT (Industrial internet of things)
- Plan and coordinate resources across plants
- Execute Facility Condition Assessment (FCA) and Implement Energy Efficiency Strategies developed by Facilities Engineering Manager.
- Maintain and update facility layouts and work with other engineering disciplines to optimize workflow and machine throughput.
- Provide engineering and technical support to facilities leadership.
- Direct maintenance department and coordinate requirements for maintenance schedules for equipment and machinery.
- Maintain contractual arrangements for plant utility maintenance services (i.e. air compressors, HVAC units, security system, etc.) and coordinate these service activities with production activity.
- Scope: Thailand and India, China
- Travel: Employee must be able to travel 25-50% of the time
1. Project Planning and Management
• Develop and execute the comprehensive project plan for the launch of the Health Application
• Set the timelines, and milestones in each activity and deliver as the agreed plan
• Coordinate with the internal team and the vendors to prepare and execute according to the plan
2. Health Application
• Collaborate with the product development team, vendors and customers to ensure the Health Application meet the customer requirements and compliance standards
• Support product testing (one user of UAT) to make sure the features as the agreed functions
3. Marketing and Communication
• Promote and sell Health Application to the clients
• Coordinate with the Group Companies to sell the key account team to prepare the launch plan including branding, key message communication and promotional campaign to make sure the penetration rate of users meets the plan
4. Data and Analytics
• Indicate the KPI for the launch success such as Application Downloads, User Engagements, Retention Rates, etc.
• Analyze user feedback and metrics to plan the post-launch activities
5. Compliance and Security
• Understand the customer requirements about the Compliance and Security Standard to make sure the Health Application meet the requirements
• Ensure the Health Application comply with the PDPA and Security Guidelines of each relevant party